Quick Answer: What Are The Telephone Etiquette?

How do you start a phone conversation?

Introduce yourself English telephone conversations almost always start in the same way – by introducing yourself.

Say “Hello, this is (name)” to let people know who you are.

If you answer the phone and the caller doesn’t give his name, you can say “May I ask who’s calling, please?”..

How do you end a phone call professionally?

Ending the CallThank the caller for calling and summarize what you did for the customer. Example: “Thank-you for calling. … Let the caller know you appreciate their business. … Offer to help in the future by letting the customer know how to contact you or your company. … Say Goodbye but always Let the caller hang up first.

What do you say when you pick up the phone?

Greeting. When you pick up the phone, begin by offering your greeting of choice. “Hello” is always a polite option, as is “Good Morning” or “Good Afternoon.” Confirm who you are (“This is Amanda”) and the identity of the person calling (“To whom am I speaking?”) so that all parties begin the call on the same page.

How do you handle a patient phone call?

Reduce the number of rings before rolling to voice mail. … Tell patients when to expect action or a call back. … Equip staff to handle calls effectively. … Secure a portal for patient communication. … Provide patients with educational materials they can reference at their leisure. … Provide patients with a summary of the visit.

Is it rude to ask who is calling?

If you called them, it would be rude to ask the person’s name. You should know who you are calling. If they called you, then you have every right to ask who they are and why they are calling your number. … No, it is not disrespectful to ask the person’s name whom you’re talking to over the phone.

Should you call someone back if they hang up on you?

If you are on the receiving end of someone’s anger, keep in mind that the hanging up is more about their discontent with themselves than with you, no matter what you think you may have said to be hung up on. 2. Don’t ignore the hang-up. Instead, insist on an apology the very next time you do happen to speak to them.

What is a good telephone manner?

Whether at work, at home, or on your mobile phone, here are 8 solid telephone etiquette tips everyone should be displaying at all times. 1. Always identify yourself at the beginning of all calls. … C) When placing a call, always state your name along with the name of the person you are calling.

What is meant by telephone etiquette?

What is phone etiquette? Phone etiquette is the way you use manners to represent yourself and your business to customers via telephone communication. This includes the way you greet a customer, your body language, tone of voice, word choice, listening skills and how you close a call.

What are examples of telephone etiquette?

Telephone EtiquetteBe Prepared.Answer Professionally.Putting A Caller On Hold. The #1 pet-peeve of callers is The Hold. … Control The Conversation. Keep the caller on track. … Take Accurate Messages.Avoid Mouth Noises. Refrain from the following activities while talking with a caller: … Give The Caller Your Undivided Attention. … Be Sincere.More items…

What is the importance of telephone etiquette?

Proper phone etiquette is important to your company because it’s usually the first contact point for a customer and represents how your business will treat them in other conversations. Make sure to leave a great, lasting impression on every customer who calls your business.

What are the do’s and don’ts of telephone etiquette?

The Dos and Don’ts of Telephone EtiquetteDO – Smile when you talk to people. … DON’T – Be distracted. … DO – When you answer the phone, greet the caller warmly and advise who they are talking to. … DON’T – Shout or whisper. … DO – Speak clearly. … DON’T – Leave the caller on hold for too long. … DO – Make the caller feel welcome.

How do you talk on the phone professionally?

10 tips for answering and handling calls professionallyPromptly answer calls.Be warm and welcoming.Introduce yourself and your business.Speak clearly.Do not use slang or buzz words.Ask before you put people on hold.Don’t just put calls through.Be prepared for your calls.More items…•

What should be avoided while being on a call?

Top 10 Things to Avoid Doing When You Answer the PhoneSkip The Speaker Phone. It’s convenient, sure – but it doesn’t give your callers the sound quality they deserve. … Ditch The Chewing Gum. … Avoid Distractions. … Eliminate Inconsistencies. … Limit Background Noises. … Don’t Whisper. … Don’t Shout. … Do Not Use Poor Equipment.More items…•

How do you end a phone call?

To end the call, simply refocus the conversation back to the original point, give a reason for ending the call, and then wish them a great day. Try your best to keep a friendly tone when ending the conversation so that the call finishes on a positive note.

What is the golden rule when dealing with a phone call?

If someone calls on another line or call waiting while you’re on the phone (and the call does not go to voice mail or is answered by a live person), tell the caller you will call them back. The person you called first has priority. Follow up on all calls. If you promise information, call back within twenty-four hours.

How can I improve my call handling skills?

Answer quickly and be ready. … Qualify the caller and listen to the response. … Think about your tone of voice. … Don’t leave people hanging on hold. … Be prepared for well-researched prospects. … Make every caller feel important. … Summarise the call. … Have a follow-up procedure.More items…

What it means to be respectful and professional on the telephone?

Telephone etiquetteTelephone etiquette means being respectful to the person you are talking with, showing consideration for the other person’s limitations, allowing that person time to speak, communicating clearly and much, much more. Your voice must create a pleasant visual impression over the telephone.

What are the two things we must do while talking on the telephone?

10 telephone etiquette tips you should keep in mindWhen you’re speaking over the phone remember to smile, sound upbeat and keep your communication short.Greeting.Take permission and be polite.Identify self and the organisation.Clarity.Purpose of the call.Know your timeline and keep it short.Avoid fillers and keep it interesting.More items…•

How long should a phone conversation last?

According to a new study, if your phone conversation includes chat about the weather, personal problems and current affairs, and last no more than nine minutes and 36 seconds, it’s perfect!

Why is it important to answer the telephone promptly?

Answering telephone calls is an important and crucial part for any business. … If a call has been transferred from a colleague to yourself, answer the phone call promptly with your name – This will enable a personal and friendly greeting so the caller can gather whom they’re talking to straight away.