What Are The Objectives Of Filing?

What is the meaning and aims of filing?

Filing is a form of record keeping.

Documents are filed in such away that they may be available whenever required.

This is the main purpose of record keeping.

A large number of records can not be preserved and handled without proper arrangement.

Such proper arrangement is called filing..

What are the importance of filing?

Filing means keeping documents in a safe place and being able to find them easily and quickly. Documents that are cared for will not easily tear, get lost or dirty. A filing system is the central record-keeping system for an organisation. It helps you to be organised, systematic, efficient and transparent.

What is record keeping purpose?

Why keep records? Records contain information that is needed for the day to day work of government. Their purpose is to provide reliable evidence of, and information about, ‘who, what, when, and why’ something happened.

What are the essential of good filing system?

Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required. … Economy: The filing system should be economical in time, space, money and operations. The cost of installation and operation of filling system should be as low as possible.

What are the two most common filing techniques?

You have two basic methods: straight filing and draw filing.

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape. 2.

What are the different methods of filing?

There are 5 methods of filing:Filing by Subject/Category.Filing in Alphabetical order.Filing by Numbers/Numerical order.Filing by Places/Geographical order.Filing by Dates/Chronological order.

What is a filling system?

Filling systems cover a large number of systems of different designs, from tiny filling systems with automatic or semi-automatic procedures to complex automation systems. Depending on design, they combine feeder technology, packaging technology, robotics and visual object recognition systems.

What are the advantages of file system?

Advantage of File-oriented system: It is possible to take faster and automatic back-up of database stored in files of computer-based systems. computer systems provide functionalities to serve this purpose.it is also possible to develop specific application program for this purpose.

What are the objectives of school records?

The purpose of record keeping for effective school management is to ensure that accurate and proper records are kept of student achievement and growth, school activities and matters that will promote school efficiency and effectiveness (Akanbi, 1999).

What is the most common filing system?

Alphabetic systemsAlphabetic systems are the most natural and common method of arranging files. However, even the simplest alphabetic system requires establishing, filing standards, including written filing procedures, cross-reference methods, and practices for filing duplicate name changes, etc.

What is file and filing?

A filing is when a legal document becomes part of the public record. … You can take part in the physical act of filing by organizing documents in separate files. Or, you can execute a different type of filing by making a legal document public.

What are the 3 types of filing systems?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric.

What is Alpha filing?

n. a method for classifying materials for storage and access through use of letters and digits that represents a concept (Citations) “The records system shows the need for constant communication on a wide variety of topics associated with the operation of a successful commercial enterprise.

What is a good filing system?

A good filing system is a thing of beauty. It works, smoothly and efficiently, allowing you to access the data you need, whenever you need it.

What are the four common types of files?

The four common types of files are document, worksheet, database and presentation files.